LEASING SERVICES

With the internet being the first choice when searching for a rental property, we utilize multiple avenues to create online traffic. This traffic translates into a higher volume of showings and applications.

We use wacky titles and descriptive ads that are well written to ensure a high response rate. With a larger “tenant pool” we’re able to select the best tenant for the property.

 We have a specific style but your listing will be a customized to showcase your properties unique features.

Your property will be on our interactive, search engine optimized, website HamiltonHomesForRent.com and on other targeted websites specializing in rental property listings. We continuously check our tenant waiting list for prospective tenants and often fill vacancies using our vast network of prospective tenants eager to rent a good home. Booking a showing couldn’t be easier. HamiltonHomesForRent.com has custom time slots for each listing and these can be booked by potential tenants 24 hours a day.

A Market Comparison is provided for each listing. This report provides an accurate pulse on the current rental market based on similar rentals within a 5K radius of your investment property.

Prospects can book their showing right from the listing. This system reduces turnaround time by eliminating “phone tag” or “inbox overload”. Once a prospect has booked their showing a confirmation email with additional details will be sent directly to them. Those without internet can access our automated phone system with the same level of ease.

In addition to HamiltonHomesForRent and Kijiji, we syndicate to the above sites:

listing heat map

A Listing Heat Map is used to help determine what listings may require additional advertising options like a Feature Video or Top-Ad.

ON-GOING VACANCY REPORTS & COMMUNICATIONS:

With our Leasing Services, you’ll receive our unique Weekly Vacancy Report which outlines the weekly showing activity including:

  • Days Listed
  • Showing Results
  • Application Status
  • Feedback Scores
  • Our Suggestions

 

Listing Activity Summary Sample
Weekly Report Sample

TENANT SCREENING

Securing tenants can be a time-consuming process. During our professional tenant selection and screening process anyone who is interested in renting the unit or house will be screened using the following methods:

  • Proof of employment and income
  • Credit check
  • Confirm the tenant’s references
  • Verify the length of time they stayed at their previous residence
  • Criminal background check (if requested)

After collecting and verifying all the information we submit the results to the homeowner (unless otherwise directed) for final decision to either accept or reject the application. 
Upon acceptance of the applicant, we will execute the lease agreement, coordinate occupancy and arrange for possession and keys.

LEASE AGREEMENTS & INSPECTION CHECKLISTS

We will provide all the necessary agreements, checklists and inspection reports for the protection of your interests.

Upon rental we use a professionally drafted lease written to be in full compliance with the Residential Tenancies Act (RTA) so as not to conflict with any Landlord-Tenant Board (LTB) decisions which would supersede said lease agreement.